CoCollab gives Sydney condominium boards, managers and residents one shared platform for weighted voting, issue tracking, transparent finances and AI-searchable documents.
Sydney apartment buildings are strata schemes: owners hold a lot plus unit entitlements in the common property, an owners corporation makes the decisions, and a strata committee handles the day-to-day. The dominant local issues are building defects in recent towers, capital works fund adequacy and levy arrears. CoCollab gives the owners corporation one auditable record of motions, votes and documents.
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Weighted permillage voting, live quorum, proxies and a signed audit trail — meetings that stand up to scrutiny.
Issues, decisions, minutes and documents all live in one place, searchable by both managers and residents.
Transparent finances, announcements and an owners registry — no more WhatsApp-group governance.
NSW strata schemes have to run committee meetings, motions and levies with tight legislative scrutiny. CoCollab keeps it all in one auditable place.
Every lot owner is a member of the owners corporation. Ordinary resolutions pass on a simple majority of votes cast; special resolutions — changes to by-laws, significant common property work — need a much higher bar, and unit entitlements determine voting weight where a poll is called.
The strata committee can decide many operational matters, but not the things owners care most about: the budget, the levies and major works. Those go back to a general meeting, which is why notice and quorum discipline matters.
The most common failure is a motion drafted too loosely to act on: 'approve roof works' with no scope, no amount and no contractor. It passes, then cannot be executed without a second meeting.
Write motions with the scope, the capped amount and the funding source in the wording, attach the quotes to the notice, and record the tally against unit entitlements. That is the difference between a decision and a discussion.
| Benchmark | Typical position |
|---|---|
| Legal framework | Strata Schemes Management Act 2015 (NSW) |
| Decision body | Owners corporation, with a strata committee for day-to-day matters |
| Voting weight | Unit entitlements where a poll is called |
| Special resolution | Reserved for by-law changes and significant common property decisions |
| Funds | Administrative fund for running costs, capital works fund for major items |
| Heaviest cost lines | Insurance, lifts, building management, remedial and defect work |
Levy amounts are set by your budget, not by statute. Compare these benchmarks to your own administrative and capital works fund budgets.
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Managers and boards often ask about: