Condominium management software for Singapore
CoCollab gives Singapore condominium boards, managers and residents one shared platform for weighted voting, issue tracking, transparent finances and AI-searchable documents.
In Singapore, a private condominium is run by an MCST — a management corporation every subsidiary proprietor belongs to — under the Building Maintenance and Strata Management Act. A council elected at the AGM makes decisions, voting follows share value, and money splits between a management fund and a sinking fund. CoCollab keeps the notices, votes and records that regime requires in one place.
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What we solve
Legally-defensible online AGMs
Weighted permillage voting, live quorum, proxies and a signed audit trail — meetings that stand up to scrutiny.
Nothing gets lost between meetings
Issues, decisions, minutes and documents all live in one place, searchable by both managers and residents.
Owners actually know what's going on
Transparent finances, announcements and an owners registry — no more WhatsApp-group governance.
Why condominiums in Singapore use CoCollab
Singapore MCSTs run AGMs and EGMs under the BMSMA. CoCollab digitises share-value voting, minutes and document distribution without switching your managing agent.
MCST, council and managing agent
Subsidiary proprietors elect a council at the AGM; the council appoints a managing agent to execute. Share value, set in the strata title plan, determines both the contribution each unit pays and its voting weight when a poll is taken.
Because the council changes annually and the managing agent may change on tender, continuity lives entirely in the records: minutes, tender documents, contracts and the sinking fund position.
What Singapore MCSTs actually vote on
- Managing agent tenders and term contracts for cleaning, landscaping, security and lift maintenance.
- Sinking fund adequacy ahead of repainting cycles, lift modernisation and waterproofing works.
- Facilities policy: function rooms, BBQ pits, pool and gym rules, and short-term letting restrictions.
- By-law amendments, which require a higher threshold than ordinary business.
- Insurance renewal and, in older estates, en bloc discussions that run on an entirely separate legal track.
Getting AGMs done properly
Two things sink Singapore AGMs: inquorate meetings because proxies were not collected, and motions written so vaguely that the council cannot award a contract on the strength of them.
Send the notice with the audited accounts, budget and tender comparison attached, request proxies in the same breath, and record every resolution with the share-value tally. The AGM then becomes a decision point rather than an annual airing of grievances.
| Benchmark | Typical position |
|---|---|
| Legal framework | Building Maintenance and Strata Management Act (BMSMA) |
| Decision body | Management corporation (MCST), with an elected council |
| Voting weight | Share value as set out in the strata title plan |
| Funds | Management fund for operating costs, sinking fund for capital works |
| Typical development size | From boutique blocks of 30 units to estates of over 1,000 |
| Heaviest cost lines | Security, cleaning, landscaping, lifts, repainting and waterproofing cycles |
Contribution rates are set by your budget and share values, not by statute. Compare against your own audited accounts.
Free tools and guides
The practical resources behind this page — no signup required.
Frequently asked questions
- Does CoCollab support share-value voting for MCSTs?
- Yes. Configure weights by share value so AGM and EGM tallies follow BMSMA rules exactly.
- What is the difference between the management fund and the sinking fund?
- The management fund pays for recurrent operating costs — security, cleaning, landscaping, utilities, routine maintenance and the managing agent's fee. The sinking fund accumulates for periodic capital items such as repainting, lift modernisation, waterproofing and major equipment replacement. Both are contributed by subsidiary proprietors in proportion to share value, and the BMSMA expects the sinking fund to be maintained rather than raided for day-to-day spending.
- How does an MCST change its managing agent?
- The managing agent is engaged under a term contract, so the council typically calls for tenders before expiry, evaluates them against a written scope, and puts the appointment to the subsidiary proprietors where the by-laws or the value require it. Terminating mid-term depends on the contract's notice and default clauses. Keeping the tender comparison and the resolution on record is what makes the appointment defensible later.
- What can subsidiary proprietors do about unpaid contributions?
- Outstanding contributions are a debt to the management corporation, attract interest under the by-laws, and can be recovered through the courts or the Strata Titles Board depending on the dispute. An owner in arrears can also lose voting rights at general meetings. As elsewhere, early written reminders and a clear arrears policy recover more than late escalation.
Related terms
Managers and boards often ask about: