CoCollab
Cities we serve · United States

Condominium management software for New York

CoCollab gives New York condominium boards, managers and residents one shared platform for weighted voting, issue tracking, transparent finances and AI-searchable documents.

New York buildings split into co-ops, where you own shares in a corporation and hold a proprietary lease, and condos, where you own real property plus a common interest. Both elect a volunteer board that sets the budget and votes on capital work, and both are now driven by Local Law 97 emissions caps and Local Law 11 façade cycles. CoCollab is the shared record layer for that board.

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What we solve

Legally-defensible online AGMs

Weighted permillage voting, live quorum, proxies and a signed audit trail — meetings that stand up to scrutiny.

Nothing gets lost between meetings

Issues, decisions, minutes and documents all live in one place, searchable by both managers and residents.

Owners actually know what's going on

Transparent finances, announcements and an owners registry — no more WhatsApp-group governance.

Why condominiums in New York use CoCollab

NYC co-op and condo boards manage tight budgets and demanding shareholders. CoCollab replaces the after-meeting email dump with a shared record everyone can trust.

Co-op or condo: the difference that changes every vote

In a co-op, voting power follows share allocation and the board has broad discretion, including over sublets and sales. In a condo, voting follows common interest, the board's powers are narrower, and unit owners have stronger property rights. The same motion therefore needs a different majority and a different paper trail depending on which structure you are in.

Both structures share one weakness: the board is unpaid, rotates, and communicates by email. Decisions are real but the record is scattered, which is exactly what surfaces during a refinance, a sale or a dispute.

What is on the agenda in NYC buildings

  • Local Law 97 carbon caps: buildings over 25,000 square feet face escalating emissions limits and penalties, driving electrification and retrofit votes.
  • Local Law 11 / FISP façade inspections on a five-year cycle, with scaffolding costs that dominate a budget year.
  • Reserve funding and assessments — the choice between a special assessment and a building loan is a recurring board decision.
  • Ageing steam heating, elevator modernisation and Local Law 152 gas piping inspections.
  • Sublet policy, flip taxes and short-term rental enforcement.

Where boards lose time

Most NYC boards do the hard work — walkthroughs, bids, negotiation — and then lose it in the record. There is no single place where the bid comparison, the resolution and the vote live together, so the next board repeats the analysis.

Publishing bids alongside the meeting notice, recording the resolution as voted with weights, and keeping minutes searchable turns a rotating board into a continuous one.

NYC building benchmarks (indicative — confirm against your governing documents)
BenchmarkTypical position
Ownership structuresCo-op (shares + proprietary lease) or condominium (deed + common interest)
Voting basisShares in a co-op; common interest percentage in a condo
BoardUnpaid volunteers elected at the annual meeting, typically 5–9 seats
Façade cycleLocal Law 11 / FISP inspection every five years
EmissionsLocal Law 97 limits apply to most buildings above 25,000 sq ft
Heaviest cost linesStaff payroll, heating fuel, insurance, elevators, façade work

Thresholds are set by city law; majorities and notice periods come from your bylaws and proprietary lease or declaration.

Go deeper

Free tools and guides

The practical resources behind this page — no signup required.

Frequently asked questions

Does CoCollab work for both condos and co-ops?
Yes. Weighted voting by shares (co-op) or common interest (condo) is a one-line configuration change.
How do co-op and condo boards differ in New York?
A co-op board governs a corporation: owners hold shares and a proprietary lease, votes are weighted by share allocation, and the board can approve or refuse purchasers and sublets. A condo board governs real property: owners hold a deed and a percentage of common interest, votes follow that percentage, and the board's control over transfers is generally limited to a right of first refusal. Budgets, assessments and reserves work similarly in both.
What is Local Law 97 and how should a board prepare?
Local Law 97 sets declining greenhouse gas emissions limits for most New York City buildings over 25,000 square feet, with financial penalties for exceeding them. Boards typically start with an energy audit, model the penalty exposure over the next compliance periods, and then vote a phased plan — lighting and controls first, heating plant and envelope later — funded from reserves, an assessment or a building loan.
Should a building fund capital work with an assessment or a loan?
A special assessment charges owners directly and avoids interest, but it lands hard on owners with less liquidity and can stall a vote. A building loan spreads the cost across present and future owners, which better matches who benefits from a 20-year façade or elevator, at the cost of interest and covenants. Boards usually model both, in writing, before putting either to a vote.
Can we keep our existing property manager?
Absolutely. CoCollab handles the collaboration and record-keeping layer; your manager keeps handling operations.

Related terms

Managers and boards often ask about:

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