The problem with paper voting
Most condominiums still vote by raising a hand at the annual general meeting. If you're lucky, someone counted permillage correctly. If you're not, decisions get invalidated three months later because the tally didn't match the by-laws.
A vote is only worth the audit trail behind it. Show a lawyer a photo of a show of hands in a rented meeting room and you'll get a knowing sigh.
How CoCollab handles a weighted vote
Every owner in your building is registered with their permillage — their thousandth share of the building. When you open a poll, three things happen automatically:
- Ballots are weighted at cast time. A vote from an owner with 42‰ counts as 42; a vote from an owner with 8‰ counts as 8. No spreadsheet, no manual tally, no arguments.
- Quorum is tracked live. The threshold is set when the poll is created — typically 50% of total permillage — and the platform refuses to close the poll if quorum isn't met. No more retroactive "well, someone arrived late, so we're good."
- The result is signed and archived. Every ballot is recorded with a timestamp and the owner's identity. The final tally, the quorum proof, and the ballot log are exported as a PDF for the minutes.
Proxy voting that holds up
Owners who can't attend can delegate their vote to another owner. CoCollab logs the delegation the moment it happens, sets a hard cutoff before the poll opens, and shows the chair a clean list of active proxies. If a delegated vote is later challenged, the delivery log is there.
What kinds of decisions can you run this way?
- Annual budget approval
- Repair works over a threshold
- Hiring or firing the building manager
- Changes to the by-laws (with a reinforced majority)
- House rules — pets, noise, short-term rentals
- New service providers
For each poll you set the required majority — simple, absolute, or reinforced — and CoCollab enforces it. If the vote falls short, it says so; if it passes, you get the clean paperwork.
Why it matters
When owners trust the vote, they participate. When they participate, decisions carry legitimacy — the kind that survives an owner deciding six months later that they don't like the outcome. That's the difference between a building that moves forward and a building that spends every AGM re-litigating last AGM.
If you want the deeper background, we wrote a plain-English guide to how condo voting quorum works — worth the seven-minute read before your next AGM.
See it in your building
Setting up your first weighted poll takes about ten minutes: import your owners list, pick a majority threshold, write the question. Free during early access.