CoCollab gives London condominium boards, managers and residents one shared platform for weighted voting, issue tracking, transparent finances and AI-searchable documents.
In London, most flats are held on long leases, so the block is run by a freeholder, a residents' management company or an RTM company — and the recurring flashpoints are service charge transparency, major works under Section 20 and building safety paperwork. CoCollab sits above whoever manages the block: shared documents, weighted votes, live quorum and a signed record of every decision.
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Weighted permillage voting, live quorum, proxies and a signed audit trail — meetings that stand up to scrutiny.
Issues, decisions, minutes and documents all live in one place, searchable by both managers and residents.
Transparent finances, announcements and an owners registry — no more WhatsApp-group governance.
London leaseholders and RTM companies juggle service charges, AGMs and complex block layouts. CoCollab keeps the paper trail auditable without hiring a bigger managing agent.
Unlike most of Europe, a London block usually has three parties: the freeholder who owns the building, the managing agent who runs it day to day, and the leaseholders who pay for it. Where leaseholders have set up an RTM company or hold shares in an RMC, decision-making moves to them — but the legal duties (accounts, consultation, insurance) move with it.
That split is why records matter more here than almost anywhere: a leaseholder can challenge the reasonableness of a service charge at the First-tier Tribunal, and the defence is documentary — quotes, consultation notices, minutes and the vote that approved the spend.
The failure mode is almost never the meeting itself — it is that quotes, the consultation notice and the budget arrived by scattered emails, so nobody can reconstruct who agreed what. Six months later the same block is arguing about whether the works were ever approved.
The habit that fixes it: publish every quote and notice in one place the moment it exists, collect proxies explicitly with the notice, and record the vote with weights attached so the tally is reproducible from the record alone.
| Benchmark | Typical position |
|---|---|
| Dominant stock | Victorian/Edwardian conversions plus 1960s–2000s purpose-built blocks |
| Typical block size | 6–60 flats; large regeneration estates run to several hundred |
| Section 20 threshold | £250 per leaseholder for works, £100 per year for long-term agreements |
| AGM notice | Usually 14–21 days, set by the company articles or lease |
| Service charge accounts | Annual, with leaseholders entitled to inspect supporting invoices |
| Heaviest cost lines | Buildings insurance, lifts, communal heating, external redecoration cycles |
Statutory thresholds are national; everything else varies by lease. Always read your own lease and the latest service charge budget before relying on a benchmark.
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