Comparison
CoCollab vs spreadsheets
Excel and Google Sheets are how most small buildings start. They work until quorum, permillage-weighted voting, or a paper trail get involved. Here's an honest comparison.
| Feature | CoCollab | Spreadsheets |
|---|---|---|
| Setup time | ~10 minutes | Instant (blank sheet) |
| Cost | Free during early access | Free |
| Weighted voting by permillage | Built-in, auto-tallied | Manual formulas per vote |
| Live quorum tracking | Real-time | Recalculated by hand |
| Owner self-service | Each owner has a login | Share the file, hope for the best |
| Version control / audit trail | Signed history of every vote and change | None (or Google's edit history if you're lucky) |
| Access control | Per-role (admin, owner, resident) | All-or-nothing sharing |
| Works offline / no vendor | Requires internet | Fully offline |
| AI Q&A on documents | Yes — ask the building's docs | No |
| Legal defensibility of votes | Timestamped, signed audit trail | Weak — anyone can edit |
Pick CoCollab when
You need weighted votes to hold up legally, you're running AGMs remotely, owners want their own login, or you've outgrown a shared spreadsheet.
Stick with spreadsheets when
It's a 3–4 unit building, everyone lives on-site, decisions are unanimous, and no one cares about audit trail. Spreadsheets are genuinely fine for that.
Frequently asked
- Can I import my existing spreadsheet?
- Yes. CoCollab has a bulk owner import that takes CSV or XLSX with unit, name, email, and permillage columns.
- Do owners need to be tech-savvy?
- No. Owners get an email invite and can vote, comment, or upvote issues from any browser. There's no app to install.
- What happens if we cancel?
- You can export owners, votes, and minutes as CSV/PDF at any time. Your data belongs to you.
Try CoCollab free
Free during early access. Set up your building in about ten minutes.
Get started free